Privacy Policy

Effective Date: January 31, 2025
Last Updated: January 31, 2025

Table of Contents

1. Information We Collect
2. How We Use Your Data
3. Data Storage and Security
4. User Rights and Control
5. Data Retention
6. Cookies and Tracking Technologies
7. International Data Transfers
8. Children's Privacy
9. Your California Privacy Rights
10. Updates to This Privacy Policy
11. Contact Information

This Privacy Policy describes how Enkistudios LLC ("we," "us," or "our") collects, uses, and protects your personal information when you use the OpenSpeechAI service available at openspeechai.com (the "Service"). Please read this policy carefully to understand our practices regarding your personal data.

1. Information We Collect

Authentication Data

Our service utilizes third-party authentication providers, specifically Google and GitHub, for user login and account creation. Through these providers, we receive essential information including your email address, name, profile picture, and a unique identifier. We also maintain a record of your account creation date. This information is necessary to provide you with secure access to our services and to maintain the integrity of your account.

Usage Data

We collect and process IP addresses as part of our commitment to maintaining platform security and preventing abuse. This information helps us protect our service from potential threats, including denial-of-service attacks, and ensures compliance with our legal obligations. Additionally, we store user-generated audio files securely in our database, associating them with your account for convenient access. We maintain metadata about these files, including creation dates and usage statistics, to help you manage your content effectively.

Analytics

To improve our service quality and user experience, we implement Google Analytics. This tool helps us understand how users interact with our platform, analyze service performance, and make informed decisions about feature improvements. The analytics data we collect includes anonymous device information and platform usage patterns, which we use to generate aggregate statistics that guide our development decisions.

2. How We Use Your Data

Our use of your personal data serves several essential purposes. For account management, we verify your identity, control access to our services, personalize your experience, and communicate important account-related information. Security measures include fraud prevention, platform protection, and abuse detection, all while maintaining compliance with relevant legal requirements.

We process your personal data based on contract fulfillment obligations, legal requirements, legitimate business interests, and, where necessary, your explicit consent. This processing enables us to optimize features, monitor performance, fix bugs, and enhance the overall user experience on our platform.

3. Data Storage and Security

We implement comprehensive security measures to protect your data, including industry-standard encryption for both data in transit and at rest. Our security infrastructure undergoes regular audits and penetration testing to ensure its effectiveness. Access to user data is strictly controlled through role-based authentication mechanisms, with continuous monitoring for suspicious activities.

Our internal data access policies enforce strict controls through role-based permissions, regular access reviews, and detailed logging of data interactions. All personnel undergo security training and must adhere to strict data handling procedures to maintain the confidentiality and integrity of your information.

4. User Rights and Control

You maintain significant rights regarding your personal data. These include the ability to access your personal information, correct any inaccuracies, request data deletion, and export your information. You may also withdraw previously given consent and object to certain types of data processing. If you have concerns about how your data is handled, you have the right to file a complaint with relevant supervisory authorities.

Please note that while we strive to accommodate all user requests, certain limitations exist. Account deletion currently requires contacting our support team, and we may need to retain some information to comply with legal obligations or protect legitimate business interests.

5. Data Retention

Our data retention policies are designed to balance user needs with privacy considerations. Account information and audio files are typically retained for 1-2 years after last activity or creation, respectively. Analytics data is maintained for 26 months, while security logs are kept for up to one year. We implement both automatic deletion after the retention period and manual deletion options upon request, while maintaining necessary backups for disaster recovery purposes.

6. Cookies and Tracking Technologies

While we currently do not employ cookies on our platform, we may implement them in the future to enhance essential service functionality, enable analytics and performance monitoring, or manage user preferences. Any such implementation will be clearly communicated through updates to this policy.

7. International Data Transfers

Currently, we maintain all data within the country of collection. Should this practice change, we will implement appropriate safeguards, obtain necessary certifications, and update this policy to reflect these changes accurately.

8. Children's Privacy

We take children's privacy seriously and do not knowingly collect information from individuals under the age of 13. If we discover that we have inadvertently collected information from a child under 13, we will promptly delete this information. We encourage parents and guardians to contact us if they believe we may have collected information from a child under 13.

9. Your California Privacy Rights

California residents are entitled to additional privacy rights under the CCPA/CPRA. These include the right to know what personal information is collected, the right to delete personal information, the right to opt-out of personal information sales, and the right to non-discrimination for exercising these rights. We are committed to honoring these rights and providing California residents with appropriate control over their personal information.

10. Updates to This Privacy Policy

We reserve the right to modify this policy as our services evolve. When we make material changes, we will notify you through email, website announcements, or in-app notifications. Your continued use of our services after such modifications constitutes acceptance of the updated policy.

11. Contact Information

For privacy-related inquiries:

Email: privacy@enkistudios.com
Address: 123 Tech Plaza, Suite 100 San Francisco, CA 94105 United States
Data Protection Officer: dpo@enkistudios.com

For immediate assistance: Tel: +1 (555) 123-4567
Hours: Monday-Friday, 9:00 AM - 5:00 PM PST

Last Updated: January 31, 2025

By using OpenspeechAI, you acknowledge that you have read and understood this Privacy Policy. For questions about these terms, please contact us using the information provided above.