Team Management
Invite teammates, manage workspace seats, cancel pending invitations, and remove members from your workspace.
Open Team Management
Owners and administrators can open Team from the application sidebar. The Team page combines your member directory, pending invitations, and available-seat information.
Understand Workspace Seats
The seat ledger shows how your workspace capacity is being used.
| Measure | Meaning |
|---|---|
| Active members | People who currently belong to the workspace |
| Pending invitations | Unexpired invitation links that have not been accepted |
| Reserved seats | Active members and pending invitations combined |
| Seat limit | The maximum seats available to the workspace |
| Available seats | Seats that can still be reserved by a member or an invitation |
Pending invitations use seats
A valid pending invitation reserves a seat immediately. Cancel an invitation you no longer need to release that seat.
Invite a Teammate
Start an Invitation
From Team, select Invite seat user. You cannot create an invitation when every workspace seat is already reserved.
Enter the Teammate's Email
Use the email address the teammate will use to sign in to OpenSpeechAI. Invitation acceptance is restricted to that exact email address.
Select Access
Choose the available access level and create the invitation. The current invitation interface provides Reviewer access for assigned-conversation review and status updates.
Share the Link
Copy the generated invitation link and send it to the teammate directly. OpenSpeechAI does not send the invitation email for you.
The link expires after seven days. It also stops working if you cancel the invitation.
Accept an Invitation
Open the invitation link, confirm the signed-in email shown on the page, and select Accept invitation. After acceptance, select Open my conversations to enter the shared workspace.
Open the invitation link and sign in or create an account with the invited email. OpenSpeechAI returns you to the invitation after authentication so you can accept it.
The email must match
The signed-in account email must match the invitation email. If it does not, sign out and use the invited account before trying again.
Cancel a Pending Invitation
Canceling an invitation invalidates its link and releases its reserved seat.
- Open Team.
- Find the pending invitation in the member table.
- Open its action menu and choose the delete action.
- Confirm that you want to cancel the invitation.
Remove a Member
Owners and administrators can remove eligible active members from the Team page.
Removing a member has the following effects:
- Their workspace membership is suspended.
- Conversations assigned to them become unassigned.
- Their seat becomes available.
- Their account remains active and can open other workspaces they belong to.
- Their personal workspace becomes active when it is their next available workspace.
Removal rules
You cannot remove yourself or the workspace owner. Administrators cannot remove other administrators, but an owner can remove an administrator.
Common Invitation Problems
Last updated: August 7, 2026